The Open University of Sri Lanka
Faculty Students Union Elections(by online procedure) 2022

In accordance with the Students Union By-Law No. 3 of 2015, amended on 20th March 2016,it is hereby announced that the elections for the Faculty Students Unions of the Open University of Sri Lanka have been scheduled to be held in months of November and December 2021

In accordance with the same By-Law, there shall be six (06)Faculty Students Unions. Each Faculty Students Union shall consist of fifteen (15) members elected by ballot and two (02) faculty board representatives elected separately by ballot. Of the fifteen (15) members elected for Student Unions a minimum of four (04) members shall be females.

The number of representatives that may be elected to each Faculty Students Union from individual Regional Centres are as shown below.

Regional Centre with clustered Study Centres Faculty Student Unions
Education Engineering Technology Health Sciences Humanities & Social Sciences Management Studies Natural Sciences
Colombo with Gampaha & Kalutara 10 7 7 6 7 8
Kandy with Hatton, Matale 3 2 2 2 2 3
Matara with Galle, Ambalangoda & Ambalanthota 1 1 2 1 1
Batticaloa with Ampara & Trincomalee 2 1 1 1 1 1
Jaffna with Kilinochchi, Vavunia, Mannar& Mullaitivu 1 1 1 1 1
Anuradhapura with Polonnaruwa 1 1 1 1 1
Kurunegala with Kuliyapitiya & Puttalam 1 1 1
Badulla with Bandarawela & Monaragala 1
Ratnapura with Kegalle 1 1 1 1
Faculty Board Representatives 2 2 2 2 2 2
Total 17 17 17 17 17 17

Nominations for the Faculty Students Unions and student representatives to the Faculty Boards are hereby called.  Nomination papers are to be prepared according to the first schedule of the same By-law. The students are required to submit duly filled application forms online on or before the 27th of November 2021. The application forms for the Faculty Students Unions and Student Representatives to the Faculty Boards can be accessed and upload the application forms through the URLs given below.

URL for Faculty Students Unions: https://forms.gle/gkVWaSfgxgXhHSgD6

URL for Faculty Representative: https://forms.gle/5dgBhQWZcLtz3JHAA

Eligibility to stand for election (According to the By-Law No.3 of 2015, amended on 20th March 2016 and the decisions taken by the council of the Open University of Sri Lanka at its 459thmeeting held on 30.08.2019)

To be eligible for nomination to be elected as a member of a Faculty Students Union or as a Student Representatives to a Faculty Board, a candidate should

  • Have completed 20 credits or 1/3rd of the programme of study for which he/she is currently registered, whichever is less

and

  • have registered for at least 15 credits in such a programme of study in the academic year in which he/she is standing for election as a member of a Faculty Student Union or as a Student Representative to a Faculty Board. Provided however, that where a candidate is in the final year of the programme of study and has less than 15 credits left to complete such programme of study he/she shall register for all the remaining credits required to complete such programme of study.

A student who is under suspension shall not be eligible to stand for election to a Faculty Student Union or as a Student Representative to a Faculty Board.

Submission of an affidavit online with the nomination paper

Each applicant should submit an affidavit online as a scanned PDF document with his/her nomination paper, stating that he/she has not been previously elected as a member of Faculty Students Union or Student Representative to the Faculty Boards more than two terms.

A student, irrespective of the number of programmes of study that he/she is registered for, who has previously been elected

  • to any Faculty Student Union of the Open University in two Students Union years, not necessarily consecutive, or
  • as a Student Representative to the Faculty Board of any Faculty in the Open University in two Student Union years, not necessarily consecutive, or
  • once to any Faculty Student Union of the Open University and once as a Student Representative to the Faculty Board of any Faculty in the Open University in two Student Union years, not necessarily consecutive,

shall not be eligible to be nominated for election to any Faculty Student Union or as a Student Representative to the Faculty Board of any Faculty.

A candidate who has been nominated for election as a Student Representative to the Faculty Board of any Faculty shall not in the same Student Union year be nominated for election to any Faculty Students Union. A candidate who has been nominated for election to any Faculty Student Union shall not in the same Student Union year be nominated for election as a Student Representative to the Faculty Board of any Faculty.

Any question as to whether a candidate is eligible to seek election or not, shall be decided by the Election Officer.  Any candidate aggrieved by such decision may appeal against such decision to the Principal Executive Officer of the University within 48 hours of such decision being conveyed to him/her.  The decision of the Principal Executive Officer on such appeal shall be final and conclusive.

Elections will be conducted online to elect Regional Representatives to individual Faculty Student Union and to elect Faculty Board representatives.

Eligibility to vote

For electing the members of a Faculty Students Union and the Student Representatives to the Faculty Board, the registered students of each Faculty of the University shall form a constituency. ‘A registered student’ for the same By-law means a student registered in a programme of study in Levels 3 to 6. It shall also include those students who have sat for the final examination of a Level and are awaiting release of results. It shall not include students following pre-degree programmes, postgraduate programmes, continuing education courses and stand-alone courses.

To be eligible to vote at an election for members of a Faculty Student Union and the Student Representatives to a Faculty Board, a student shall have registered in a programme of study in Levels 3 to 6 for a minimum of 9 credits.

A student who

  • has failed to renew his/her registration prior to the date of announcement of an election (2019), or
  • is under suspension

shall not be eligible to vote at such election.

Any question as to whether a student is eligible to vote or not, shall be decided by the Election Officer. Any student aggrieved by such decision may appeal against such decision to the Principal Executive Officer of the University within 48 hours of such decision being conveyed to him/her. The decision of the Principal Executive Officer on such appeal shall be final and conclusive.

A student, irrespective of the number of programmes of study that he/she is registered for, shall be entitled to cast only two votes at an election as follows;one vote shall be cast for the election of members of the Faculty Student Union and the other for the election of Student Representatives to the Faculty Board in the same Faculty.

Copies of student By-Law No.3 of 2015, amended on March 20, 2016 is available in the OUSL website as well as in all centre libraries in English, Sinhala and Tamil languages. All the registered students are requested to refer to this By-Law before submitting nominations or voting.

I expect the fullest corporation of all the registered students for a fair and peaceful election.

 

Prof. P.M.C. Thilakarathna
Vice-Chancellor
10thNovember 2021

Updated 10.01.2022

Notice

Dear nominees for the union positions,
The meeting for forming the new unions will be held on 12.01.2022 at 10.30 am at the Auditorium – Block 07. You are requested to participate in the above meeting.
Herewith attached the lists of the nominees for Faculty-Student Unions and Student Representatives to the Faculty Boards.
Election Officer. 

Amendment to the Election Notice-Student Union Election 2018        Download
Notice-Extending the Period for Nomination        Download
STUDENT UNION BY-LAW NO.03 OF 2015(with amendment) (English)        Download
STUDENT ASSOCIATION BY-LAW NO.03 OF 2015         Sinhala        Tamil
Nomination Paper for Faculty Student Union         Sinhala        English

Nomination Paper For Student Representatives to the Faculty Board         Sinhala        English

Format for objection to a nomination/rejection of nomination        English        Sinhala

Dept. of Textile and Apparel Technology, Faculty of Engineering Technology, Nawala, Nugegoda.

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