Student Affairs and Welfare Division

Main functions of the Division

Responsible for handling following committees:
• Student Representative
• Student Counselors
• Welfare Board
• 5 Years Lapse Committee
• Board of Discipline Committee
• Student’s Appeals Committee
• Student Disciplinary Inquiries
• Student Grievances Committee
• Learner Support Management Committee
• Security Review Committee
• Anti Ragging Committee
• OMIS-DP Committee (IT Division)
• Other adhoc Committees

Works related to the TRF
Handling University Scholarship Schemes (Mahapola, University Bursary, Enrolment Bursary, Enhancement Bursary,
Handling student disciplinary matters
Handling students’ special requests
Handling 5 Years Lapse Committee
Handling works related to Student Unions and Student Unions Election
Handling Laptop loan/ Student loan relate matters
Issuing Studentship letters for Visa requests.
Handling and facilitating Student Activities
Handling matters related to Physical Education Unit

 

Dr. K.A.J.M Kuruppuarachchi
Director Welfare Division
112881269
kajmkuruppu@gmail.com
Ms. Nilanthi Matharaarachchi
Senior Assistant Registrar

 

Mrs. M.K.W. Sahabandu (VV/12/01) Staff Assistant-Management Assistant
• Maintain records on student disciplinary matters.
• Assist to hold student disciplinary Inquiries.
• Maintain records of the Board of Discipline and matters related to the Board of Discipline.
• Maintain records of the regular meetings and works related to the Anti –Ragging Task Force and Anti-Ragging Squads.
• Handling Enrollment Scholarship Scheme.
• Maintain records on requests for registration after 05 years lapse.
• Machine repairs maintenance works of the division and miscellaneous works
• Maintain records of the Council, Senate decisions and Human Righty queries
• Handling the office inventory book and requisition request of the Division
• Work related to the procurement plan of the division.
• Annual Verification related works to the Student Affairs and Welfare Division
• Maintain records of Board of Surveys and answer the Audit Queries for Student Affairs and Welfare Division
• Handling Student Affairs Matters
• Maintain records related to the letters received to the division

 

Mrs. M.N.Weerasinghe (VV/12/02) Management Assistant-Grade III,
• Handling Mahapola Scholarship Scheme.
• Maintain records of the regular meetings and works related to the Board of Welfare Meeting, Operations Committee, RES Board, Canteen Committee, Student Counsellors Meeting, Student Representatives Meeting.
• Handling the student request for all centres
• Handling the exam offence matter (issuing student record book and update offence list)
• Handling works related to Student Union Election.
• Handling the Student Union inventory book
• Work related to the procurement plan of the Student Union.
• Maintain records of Board of Surveys and answer the Audit Queries for Student Union
• Annual Verification related works to the Student Union
• Maintain records related to the Director/ Student Welfares letters.

 

Mr. G.D.M.P.Perera (VV/12/03) Management Assistant – Grade I,
• Handling Enhancement Bursary of all faculties.
• Maintain records of the regular meetings and work related to the Student Grievances Meeting.
• Maintain records of the student activities and works related to student activities.
• Work related to Laptop Loan Scheme for students.
• Work related to student personal loan scheme.
• Issuing studentship confirmation letters (Only for Visa matters).
• Handling student scholarship program related works
• Updating University student handbook.
• Works related to updating the information relevant to the Division in University webpage.
• Maintain records related to the foreign students.
• Maintain record related to the student Societies
• Handling Inventory of the Physical Education Unit
• Annual Verification related works to the physical Education Unit.
Work related to the procurement plan of the Physical Education Unit

Ms.D.L.C.J. Mallika (VV/12/04) Staff Assistant (Data Entry Operator),
(under the leave prior to retirement w.e.f 16.12.2021)

• Works related to the TRF (issuing TRF cards, TRF main File, and maintain records etc.)
• Handling the TRF inventory book
• Work related to the procurement plan of the TRF.
• Maintain records of Board of Surveys and answer the Audit Queries for TRF
• Annual Verification related works to the TRF
• Handling University Bursary of all Faculties and work related to Deans List.
• Maintain records of the regular meetings and work related to the Security Review Committee, Learner Sport Management Committee Student Grievances Meeting.
• Maintain records of the Circulars, Circular letters, By-Laws etc. related to the Division.

Miss. W.G.A.B Silva Project Assistant Help Desk
• Handling Help Desk duties and keeping records.

Academic Administration

Academic Administration Division of the open University of Sri Lanka is entrusted with providing administrative support for the general academic administration of the university. In addition to that organizing annual general convocation is handled by this division.

Responsibilities held by the Academic Administration Division;
01. Organizing General Convocations of the University
02. Secretarial duties of the university Senate meetings
03. Secretarial duties of the Senior Management Committee
04. Secretarial duties of the Higher Degrees & Research Committee
05. Secretarial duties of the CRADE
06. Secretarial duties of the Curriculum and Programme Development Committee
07. Secretarial duties of the By-Laws Committee
08. Secretarial duties of the Board of Management of CERC
09. Secretarial duties of the Board of Management of C-SAP
10. Secretarial duties of the Convocation and Award Ceremony Committee
11. Administrative matters of OUSL Research Awards
12. Administrative matters of the Award of Best Online Course
13. Administrative matters of the Award of Best Education Video and Best Interactive Multimedia
14. Matters pertaining to the registration and examinations of Higher Degrees (MPhil and Ph.D.) conducted by the OUSL
15. Matters pertaining to the registration of overseas visiting research students
16. Matters pertaining to the award of Honorary Degrees

 

Mr. P.K. Seneviratne
Deputy Registrar
0112805769
dregistrar@ou.ac.lk

Staff:

Mrs. WLKDP Ratnakara
(Management Assistant)

1. Matters pertaining to the Senate
Collecting memos and other documents to the meetings, preparation of the Booklet,
Taking minutes of the meetings, submitting memos from to the Council, sending
extracts of the minutes to the relevant authorities.

2. Matters pertaining to the Senior Management Committee
Collecting memos and other documents to the meetings, preparation of the Booklet,
Taking minutes of the meetings, submitting memos from to the Council, sending
extracts of the minutes to the relevant authorities.

3. Order the items and maintaining records of consumable items in the division

Ms. WMNK Wijesinghe
(Management Assistant)

1. Matters pertaining to the Higher Degrees
Registration of research degree students
Reporting progress of research degrees to the Higher Degrees and Research
Committee.
Sending research theses for evaluation
Arranging thesis defense examinations
Arranging Board of Examiners of research degrees

2. Matters pertaining to the award of Honorary Degrees

3. Matters pertaining to the Visiting research Students
Registration of visiting research students
Reporting the progress of visiting researches to the Higher Degrees and Research
Committee.

4. Matters pertaining to logistical arrangements of the General Convocations

5. Matters pertaining to the OUSL Research Awards, Best Online Course, The Best
Educational Video Production and The Best Interactive Multimedia Course ware

6. Handling inventory register of the division

Mrs. PDR Waruni
(Management Assistant)

Matters pertaining to following Sub committees and Boards of Management;
-Convocation and Award Ceremony committee
-Higher Degrees and Research Committee
-By Laws committee
-Curriculum and Programme Development Committee
-CRADE
-Board of Management of CERC
-Board of Management of C-SAP

01. Convening the meetings
02. Collecting memoranda
03. Preparation of documents
04. Taking minutes of the meetings
05. Sending extracts of minutes
06. Submitting recommendations of the Senate sub committees to the Senate/Council

Library

Main functions of the Division

Providing Library services

 

Mr. K. D. Wickramarathne
Senior Assistant Registrar
0112881405
sarlib@ou.ac.lk

 

Staff:

VSC Mahanthearachchi – Staff Assistant/Library Services – 1 Incharge of the Counter Services 2. Handling online inquiry services,
Ms. TU Rajapakshe – LIA Grade I – Reader Services, Ms. WMWPS Kumari – LIA – Processing Department and Regional Library Services,
Mr. W. Sarthchandra – LIA – Acquisition of Books Ms. PGNA Dharmasena – LIA – Reader services,
Ms. GD Shehani – LIA – Acquisition of Books, Placing Orders
Miss. KAV De Costa – LIA – Office duties (Librarian & SAR),
Mr. HKH Wijesooriya – LIA – Periodical Dept. Works,
Mr. WVD Chinthaka – LIA – Virtual Resource Services,
Mr. YMIUB Amarasena – LIA – ISU works,
Mr. S. Amarasinghe – LIA – Virtual Resource Service,
Ms. WML Fernando –LIA – Acquisition of Books, Donations, P Roshanth – LIA – Reader Services,
Ms. GRMNTNK Rathnayake – LIA – Audio Visual Resource Center work,

Mr. DRPB WIjesundara – Technical Officer – Maintenance IT Equipment, Web page & network management.
Mr. WKRD Chandrawamsa,
Mr. HHRS Priyantha,

Mr. AHGP Wasantha – Book Binders – Binding and Mending books.
Mr. PP Nishantha,
Mr. K. Vipula,
Ms. SKI Shyamalies,
Mr. UVDP Madhushanka,

Mr. RK Sameera – Library Attendant – Shelving books, Helping students to find books,

Landscape Division

Main functions of the Division

Landscape Designing, Preparation of Landscape BOQs, Maintain the Landscape of the University

 

W.M.D.N. Warigajeshta
Curator (Landscape)
0112881122
curator@ou.ac.lk

 

1) Mr.R.M.Kellapatha – Senior Staff Management Assistant -1. Handling Petty Cash 2. Preparing Vouchers 3. Handling user requests

2)Ms.N.K.Weligodapola- Senior Supervisor (Landscape)– 1. Supervising university landscape works

Internal Audit

Main functions of the Division

Audit Committee of the Open University and the Post Graduate Institute of English Post Audit Activities- Internal Audit programme Pre Audit Activities-

1. Release of University Provident Fund
2. Release of Pension
3. Gratuity payments
4. Final payment / retention of construction contracts
5. Bonds and Agreements 6. Final payment of Salary Arrears

Ms. H. K. Randi U. Ranasinghe
Senior Assistant Internal Auditor
0112881219  saia@ou.ac.lk
Mr. O.K.S.P Owitigala
Assistant Internal Auditor


Staff:

1. K.T.A Jayawickrama- Audit Assistant- Audit Programme, Construction Contracts
2. A.V Perera- Audit Assistant- Audit Committee, Bonds and Agreements, Salary arrears
3. B.T.M Wickramasinghe- Audit Assistant- University Provident Fund, Pension, Gratuity
4. R.L.A.C.I Rathnayake- Audit Assistant- Audit Programme, Construction Contracts
5. H.V.C.V Vithana- Audit Assistant- Audit Programme, Construction Contracts

Legal and Documentation Division

Main functions of the Division

* Handling legal matters of the University i.e. Court cases, Human Rights Commission cases, and various other tribunals.
* Coordinate matters with the Attorney General’s Department.
* Handling Formal Disciplinary Inquiries including prosecuting.
* Signing and coordinating matters related to Bonds & Agreements.
* Documentation work such as drafting and checking MOUs, Agreements, Contracts, Deeds etc.
* Handling matters related to the Right to information Act and functioning as the University Information Officer.
* Providing legal opinions and advices when requested.

 

R.L.W. Rajapakse
Senior Assistant Registrar
0112881094
sarlegaldoc@ou.ac.lk

Staff:

Ms. H. K.A. Dilrukshi, Management Assistant
0112-881094

Capital Works and Planning Division

Main functions of the Division

Procurement and administration activities of Major Capital Projects, Rehabilitation Works, computer network projects, Hiring of Labours and Handling Land related works

 

Mr. M. Arunshankar
Senior Assistant Registrar
0112881094
sarlegaldoc@ou.ac.lk
Mrs. M.P.G. Silva
Assistant Registrar
112881286
sarcw@ou.ac.lk

Staff:

* Mr. WDR Fernando ** Functions 1. Handling the Major Capital Projects 2. Consultancy Procurement 3. Handling major renovation projects

* Ms. DSM Hapuarachchi ** Functions 1. Handling Land Related matters 2. Handling Labour Contract 3. Handing works related to Lease/ Rent the Buildings 4. Handling Hiring of Machines 5. Handling Direct Contracts

*Ms. FSR Razick ** Functions 1. Handling minor renovation projects 2. Handling the Air Condition Projects 3. Handling the computer network projects 4. Handling the Inventory of the division 5. Handling the Petty Cash

RES Office

Main functions of the Division

Facilitate the OUSL Regional & Study Centres.
Coordination between Centres and the main university.
Approving of all kind of exam vouchers except Final Examinations.
Approve/ Recommend any other vouchers submitted by RES Centres.
Following up of the P & D matters forwarded by RES Centres.
Attend day to day administration matters.
Convene the RES Board meeting, RES Staff Meeting & RES-CQA Meeting and its minutes preparation.
Preparation of RES Procurement, Contract Staff documents.
Attend any other matters related to RES.
Drafting letters when required.

 

Dr. N.S. Abeysinghe
Acting Director
011-2881271
Ms. H.K. Ishanka P. Abeysinghe
Assistant Registrar
011-2881271
arres@ou.ac.lk

Staff:

1. Ms. M.A.F. Asheefa – Management Assistant (Gr. III)
* Check all the vouchers forwarded by RES Centres and keep records of them.
* Attend day to day office matters.
* Facilitate the Stationaries to RES Centres.
* Distribute the Registration Packages to RES Centres.
* Update of Meeting records attended by Director/RES
* File management.
* Typing letters when required.
* Attend telephone calls.

2. M.K.C.K. Morawaka – Managment Assistant (Gr. III)
* Check the courier bill of OUSL.
* Prepare the Procurement plan and Contract Staff list of RES.
* Attend day too day office matters.
* Inventory Management of RES Centres.
* Disposal of Course Materials and other items available at entire RES.
* Distribute the Registration Packages to RES Centres.
* File management.
*Typing Sinhala letters when required.
* Attend telephone calls.

University Press

Main functions of the Division

*Currently the printing press supplies course material for over 350000 students who are following various courses conducted by six faculties. We are also facilitate the printing of leaflets, annual reports, academic journals, posters, guide books, etc. In addition the University Press is entrusted with printing of various official documents required by the Administrative Divisions and External printing works (CERC).

 

Mr. B.A.D.J. Balachandra
Printer
0112881206
printer@ou.ac.lk
Mr. DLR De Silva
Assistant Bursar

Staff:

*Mr.S.Ranasinghe – Press Assistant**Functions – 1.Handling overtime documents & Voucher 2. Handling machine repair & maintenance 3. Request for printing materials from store.

*Ms.W.M.M.K. Weerasinghe **Functions – 1.Handling petty cash 2.Attendance 3.Inventory 4.Preparing voucher laminating, CTP, colour separation 5.Stationary 6.Calculate piecerate

*Ms.N.G.M.S. Karunarathna – Type Setter **Functions 1. Typesetting 2. Accept the all printing Orders. 3. Issuing Job ticket.

*Mr.H.G.S.P. Thilakarathna – Management Assistant ** Functions -1.Checked course materials & others Costing 2.Handling Maintenance & Press Procument work.

*Ms.H.L. Samanthi – Management Assistant**Functions – 1.Checking Piecerate & prepare voucher 2.Preparing monthly costing report 3.Updating Job register 4.Preparing vouchers purchase of printing row materials

Printing Press-Accounts

Main functions of the Division

Procurement activities of printing press And Maintenance Division, Checking fees rates Printing, books costing, and Temporary employees attendance, Preparing CERC jobs costing.

 

Mr. D.L.R. De Silva
Assistant Bursar
0112881060
sabpress@ou.ac.lk
 

Staff:

Mr. H.G.S.P. Thilakeratne – Management Assistant– Functions- 1.Handling procurement activities of Printing Press and Maintenance Division. Checking the costing and Estimates of the printing books,

Mr. D.C. Edirisinghe- Management Assistant- (Storekeeping) – Functions- Receiving Raw-materials to Press stores and Maintain the stocks and Issuing Raw materials for printing Activities.

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